Work and double speak

[mousme]

"I don't mean to interrupt, but could you drop everything you're doing and do this thing for me? I understand if you have lots of other things, but I really need you to have this ready five minutes ago. Thanks."

That sort of thing really, truly, pisses me off.

1- Of course you mean to interrupt. If you didn't mean to interrupt, you wouldn't have interrupted.

2- You don't actually care that I'm doing lots of other things. Your little thing is, according to you, the center of the universe, and anything anyone else is doing is by definition less important.

3- Don't bother tacking on a "thank you" that you don't mean. Your whole attitude suggests that I should consider it a privilege to put aside all my other work in order to do your bidding. Hiding behind a mask of phony politeness does not endear you to me.

So, here I am, doing work for four -count them, four- other managers, all of whom are in a rush to get things done. Legitimate rushes, because other departments are waiting for documents from them. And now you come sailing by and want me to photocopy your expense report before I do all these rush assignments, just so you can get it in this afternoon rather than tomorrow morning.

Okay. Here's where we reassess our priorities. I will be happy to do your damned photocopying after I have processed the boardsheets, sent my urgent faxes, and gotten our sensitive documents signed. I will go when I have a pile of photocopies to make, which will save me time, rather than go back and forth from the photocopy room twenty times a day.

Coming to my desk every. five. fucking. minutes. to ask if I've made your photocopies will not help. I realize it's time sensitive. So is everything else around here. Just like with all other photocopies, when these are done, I will let you know and even *gasp* give them to you. How's that for a concept?

Now, please go the fuck away and let me do my work!

Gah!

Comments

[ladytabitha.livejournal.com]

Of course you mean to interrupt. If you didn't mean to interrupt, you wouldn't have interrupted.

See, I establish my work rep early on by saying that out loud.  I say it in a half-joking sense, so that I provide them with an out, but I usually don't cut them much slack in that area.

C: "I'm sorry to interrupt..."
X: "Which means you're not going to, right?  Ah-ha, ha, ah-ha-ha."

You don't actually care that I'm doing lots of other things. Your little thing is, according to you, the center of the universe, and anything anyone else is doing is by definition less important.

That's when I pull out: "I would love to, except I'm doing $thing for $person.  I don't want to muck about with priorities; why don't you go talk to $person, and that way I'm absolutely certain as to how to spend my time?"  Said as sincerely as possible - you wouldn't want to shortchange one of them!

And if they interrupt with an air of "yeah yeah whatever", then I take it to my manager with that question.  "Hey, I'm doing $xyzabc, and $person wants me to do $thing.  I just want to make certain - which should come first?"  They learn pretty quick to do their own goddamned photocopying.

[karine.livejournal.com]

I WAS going to say that you should find a way to actually SAY these things to your managers, because they won't know unless they are told, and as I read this response from Lady Tabitha, I found myself nodding in agreement and pointing at the screen, nudging my husband.

Words of wisdom.

[mousme.livejournal.com]

Oh, I'm pretty good about handling *real* problems with my boss. Boss!Lady is good about listening to my concerns and L's too. However, she also expects us to be able to handle ourselves with regards to small stuff like photocopies and bank drafts and whatever, which *is* part of our job. We're supposed to be almost completely autonomous.

We've already had words with her about the CAM, who alone makes our lives extra specially difficult, and it's had a pretty good impact on the quality of our work so far.

I'm ranting in my LJ, but I *do* tell managers that they have to wait on certain things when there's a rush on. I just can't swear at them, so I do it in my LJ. ;)

[mousme.livejournal.com]

C: "I'm sorry to interrupt..."
X: "Which means you're not going to, right Ah-ha, ha, ah-ha-ha."

*dies*

Oh, I wish I could be snarky with my managers. That's awesome. :D

Your advice is good, and is something along the lines of the tactics I've learned to keep buzzing manager bees at bay.

"I will be happy to do that for you. Right now I have X, Y and Z to do which take precedence, but once that's done, I'll get right on your N thing."

I can't really go to Boss!Lady with a small thing like photocopies. She expects us to be autonomous enough to handle everyday crises like that. OTOH, she's been great for resolving larger problems, like when the CAM took a whole bunch of important documents home that aren't supposed to leave the office, and then promptly lost them. It meant more work for us, but ultimately the new system will work better for everyone concerned.

[ladytabitha.livejournal.com]

Oh ayuh, but the threat, though.  See, that whole being-understanding thing doesn't work in an office environment, not as default behaviour.  They don't give a good goddamn about your problems, and it's not malicious, it's just absense of care.  When you show you have any inkling of giving a damn about what's going on with them, you've shown your hole card.

Again - this isn't for everybody, I've worked with kickass people, just it's better default behaviour.

P: I need this photocopied immediately.
Y: I have $xyz to do first for $others, but as soon as I'm done, I'll get right on yours.
P: But I need mine done before the end of the day!
Y: That is a problem, since [go into the intricate details of why each person needs each thing done before P's thing gets to get done] and so you can see my dilemma here!  Now, I figured I'd do your copy job at the same time as this thing here, so as to save myself a trip, so that I get your thing done plus I'm not wasting $others' time.  What would you suggest?

By this time, the person has ideally fled the scene.  More realistically, they say something like "Well, you can do mine now, and it only takes five minutes!", in which case you launch into it again.  If they continue to push, I still say you pull out the "I need assistance prioritising things" - the threat of bugging your manager because $asshole can't be fussed to wait an hour usually stops most of them.

The essence to pulling this off without charges of insubordination is understanding.  Understand completely that $asshole is probably just wrapped up in their own world, and to them, your issues aren't theirs.  You're not someone to be mistreated or treated well, you're a resource that they can use to get smaller stuff done so they can get bigger stuff done.  They're not being malicious, most of the time.

That way, you can pull off the "But I want to help!" tone without dying of internal giggling.  :D

[mousme.livejournal.com]

Hee hee!

I will definitely use that if the problem gets really bad.

For now the managers, for all their absence of care (you're absolutely right about that) usually don't have time to stand and argue with me about how fast their thing is getting done. Today it just so happened that this one woman was being a pain, because she wants the money back from her expense report.

L is much better at putting the managers in their places than I am, although for some reason I'm better with keeping two specific managers (the really high-maintenance ones) in line. Something about our personalities works out well that way.

[luvenditti.livejournal.com]

they don't learn anything of the sort. people who ask other people to do their photocopying and other menial tasks inevitably have that blank "what?" blink blink expression on their face.

Boy does that look and sound familiar

[blackbuffet.livejournal.com]

Boy... Mousme... Your LJ entry sounds EXACTLY like my job description. The only thing missing is that YOU have to remember ALL of THEIR photocopying needs, to whom THEY need to send to and how much time THEY have until they realize that they actually promised to have that done... (roll some random dice, pick number of days of choice) days ago.

P.S. THEY keep on doing to YOU because YOU, unlike THEY, always do it right the first time.

(Nasty Tip: Keep a list on your desk - somewhere very visible - about what YOU did for them. When they come back to strike you down for not doing THEIR work, YOU show them - point blank - who has been occupying all of your time that THEY need. You will have the four managers sparing you one from the other in no time... :o)

Re: Boy does that look and sound familiar

[mousme.livejournal.com]

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE!


*tacklehugGLOMP*


You're back!

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEE!


Where you been? :D


Anyway, yes. I'm actually supposed to do their photocopies. I just wish each manager would remember that they are not alone in the universe and that I have to prioritise according to urgency and not personal whim.

Also, I have eight managers, three administrative assistants, and one lawyer for whom I work, not four. :)

Re: Boy does that look and sound familiar

[blackbuffet.livejournal.com]

*tacklehugGLOMP*

(Victor is trapped.)

Actually, I have not been that far. I still work at the Cosmodome. But I have moved off the island... I'm free... Freeeeeeeeeeeeee...! :o)

Maybe you should rotate your eight managers, three adminstrative assistants and your lawyer by assigning them a sign of the Zodiac!

[whiskeygirl8.livejournal.com]

Does he not know how to use the copy machine? Sheesh!

[mousme.livejournal.com]

No, she doesn't. None of them do, really. If they decide to do their own photocopying, I have to re-explain the photocopier to them each time, so it ends up being faster for me to do it anyway. Learned helplessness. ;)

Photocopying is part of my job. I don't mind photocopying stuff. I do tons of it everyday, doing my part to destroy the rainforests and all that. However, unless it's obviously a rush document, the managers have to learn to accept that I will not immediately drop whatever I'm doing in order to handle what they're just bringing me now.